Rental Vehicle Policy
University Facilities provides vehicles to other campus departments on a full recharge basis. A limited number of University owned vehicles are available for use by University departments at a cost of $10.00 per day and $ .30 per mile. These vehicles are available on a first come, first served basis. Drivers of University vehicles must be employed by the University, must be at least 21 years of age and must have a valid drivers license. Call Dale Heiser at the rental office (716-645-3126 ext 119) or e-mail him for details.
In addition, the University has contracted with a commercial rental car company to provide vehicles for University business. The cost varies depending on the size of the vehicle rented. The following information pertains to these commercial rentals:
- Call Dale Heiser at the rental office at 645-3126 extension 119 for rates and reservation information.
- Rental costs are charged on a daily basis and are based on a 24 hour day. Each 24 hour period or portion is considered one day. Minimum charge is one day.
- Rentals must be charged to a valid University account (i.e., State, IFR, Research, UBF or Student Association).
- All rental charges include insurance and unlimited mileage.
- Vehicles are provided with a full tank of fuel and must be returned full.
- Drivers must be affiliated with the University (Faculty, Staff or Student).
- Drivers must have a valid drivers license legal in New York State.
- Drivers must be at least 21 years of age.
- More than one driver is allowed provided they meet the above requirements.
- Approved Motor Vehicle Request (MVR) form must be at rental office 24 hours prior to scheduled pick up time, 48 hours for Student Association (SA) rentals. Reservations will not be held if form is not received. These forms are available by calling the rental office at 645-3126. SA rentals require the signature of Andrea Costantino, Barbara Ricotta or Dennis Black on the MVR. SA rentals also require an Auto Rental Authorization signed by the Treasurer of the SA (available at SA office).
- The individual whose name appears on the MVR must be the one to accept delivery of the vehicle. A new signed MVR must be completed if another person picks up the vehicle.
- Cancellations must be made 24 hours in advance of scheduled
pick up time.
Cancellations with less than 24 hours notice will be billed the minimum charge. - Vehicles can be picked up on the North Campus at the Helm Building during regular business hours. For other pick up times, arrangements can be made to pick up a vehicle at various locations of the commercial provider.
- State policy requires the use of a compact sedan whenever possible. Justification may be required by the State Comptroller's office when a larger vehicle is rented.
- Commercial rentals are subject to regulations on the rental contract.
March 3, 2004 1:54 PM