Immigration and Visa
International Visitors and Honoraria (B-1/B-2)
Payment of honoraria can be made to a foreign visitor who enters the U.S. holding a visitor for business visa (B-1) or a visa waiver for business (WB).* Individuals who are already in the U.S. on visitor for pleasure visas (B-2) or visa waivers for pleasure (WT)* may also receive honoraria if the opportunity to render services arises after the individual has entered the U.S. In addition, certain conditions, which are listed below, must be met.
* To find out if the foreign visitor is eligible for the Visa Waiver Program (VWP) and is, therefore, exempt from the requirement to have a U.S. visa in order to enter the U.S., please visit www.travel.state.gov/visa/temp/without/without_1990.html#countries. If the foreign visitor’s country of citizenship is on the VWP list, then s/he does not need to apply for a B-1/B-2 visa. Please note as well as that Canadian citizens do not need a visa to enter the U.S.
Honorarium is defined as a gratuitous payment, gift, travel reimbursement or reimbursement of incidental expenses (lodging, meals and/or supplies) which is not made in exchange for services constituting employment.
Documentation to be presented to Immigration and Consular Officers
Since 9/11/01, individuals seeking to enter the U.S. have received much scrutiny from consular officers and immigration officials. Consequently, documents presented at a U.S. Consulate overseas or port-of-entry to the U.S. must clearly state the purpose for the visit and show that the individual is eligible for admission in the requested status.
To apply for a visa or gain admission to the U.S., it is recommended that the following documents be presented:
To apply for a visa (if required):
* Fees subject to change without notice
To apply for entry to the U.S. (for individuals with U.S. visas):
To apply for entry to the U.S. (for individuals who are visa-exempt):
* Fees subject to change without notice
Machine-Readable Passport and Biometrics
The Department of Homeland Security requires all travelers from the Visa Waiver countries to have individual, machine-readable passports in order to enter the United States.
Machine-readable passports are documents that conform to international passport standards and contain biographic data that can be electronically read and transmitted. A machine-readable passport can generally be identified by the presence of two typeface lines printed at the bottom of the passport biographic page. When scanned by a passport reader, these lines electronically provide the officer with the information on the biographical passport page.
In addition, please note the following:
Requirement to Obtain ESTA Clearance Before Boarding the Plane
Individuals wishing to enter the U.S. under the Visa Waiver Program must obtain travel clearance through the free online Electronic System for Travel Authorization (ESTA) before boarding a flight bound for the U.S. Application should be made no later than 72 hours before departing one's country for the U.S.
If a traveler cannot meet all of the requirements listed above, s/he must obtain a U.S. visa for entry to the U.S.; s/he cannot travel on the Visa Waiver Program.
For further information about the Visa Waiver Program, please visit: http://www.travel.state.gov/visa/temp/without/without_1990.html.
Employer Eligibility Verification Form (I-9)
An Employer Eligibility Verification Form (I-9) does not need to be completed because the person receiving the honorarium is not an employee of the institution.
Individual Taxpayer Identification Number
If there is an Internal Revenue Service (IRS) representative at the U.S. Embassy or Consulate in the foreign visitor's country of residence, the foreign visitor may be able to apply for an Individual Taxpayer Identification Number (ITIN) before leaving home.
Otherwise, an ITIN can be obtained by making an appointment with UB’s Certifying Acceptance Agent, Amanda Maines. She will assist with the completion and submission of the Form W-7 and required documentation. To make an appointment, call (716) 645-5000 Ext. 1286 or e-mail Amanda at email@example.com. The appointment will take place in University Human Resources, 120 Crofts Hall. Office hours are Monday-Thursday from 8:00-4:00.
Tax Filing Requirements
Honoraria are tax reportable, and may be subject to State and Federal Taxation. New York complies with all tax treaties that the Internal Revenue Service uses. The amount of taxation depends upon the amount exempted by the foreign country’s treaty. If the earned amount is more than the exemption provided, then the difference is taxable. (See IRS Publication 901 for further information.)
For additional information and/or documentation, please contact UB's IInternational Employment Tax Unit at (716) 645-5000 Ext. 1286, or the Internal Revenue Service at (716) 961-5100 or http://www.irs.gov.